1. Single point access to all documents
Having your documents online means that all authorised users can access the same document whenever they need to, as opposed to having multiply copies of the same document within the office.
2. Space Saving
With your files safely digitised and available on computer systems you can either destroy the paper originals or put them into inexpensive storage which frees up your office space for other things.
3. Security Back ups
Having a digital copy of your documents means that if anything were to happen to the original you would still have some record of it.
4. Reduced Retrieval Time
Rather than having to get up and go find the file from storage or request a box from your storage company, all you need to find a file is the metadata with which it is identified, such as date or invoice number.
5. Reduced printing and photocopying costs
If the file is available to all authorised parties then there is no need to photocopy or print more, reducing both your costs and your impact on the environment.
6. Reduces loss of documents/ risk of deterioration
Paper documents can age and deteriorate at different rates depending on the conditions they are kept in. When you scan your documents onto an Electronic Document Management system you need not worry about losing the information to age and weathering.
7. Allows automated processes to increase productivity
Document workfow processes and automation such as complaints management, invoice processing, customer service and remittance advice can all be automated so as to make the most of your employees time.
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